Emergency Preparedness- Next Level Considerations: Infection Control, COOP, Crisis Communications and Exercises
Virtual Seminar on February 11, 2021 from 12:00 pm – 4:30 pm.
All program content, workshop facilitation and four individual presentations shall be coordinated by Fire and Life Safety, Inc. (FLS)
Sessions: The following four sessions (50 minutes in presentation length) with time for questions from the audience shall be presented:
- Infection Control: Seeing Both the Forest and the Trees - Derrick Denis, Clark, Seif, Clark, Inc.
- Developing a Five-Star Continuity of Operations Plan (COOP) - April Lawless, Coordinated Consulting Services
- Crisis and Emergency Risk Communications – Keeping Staff, Families, and Partners in the Loop - Andrew Lawless, Coordinated Consulting Services
- CMS EP Exercise Requirements & Tutorial on How to Conduct a Tabletop Exercise - Stan Szpytek, Fire and Life Safety, Inc.
Session 1: Infection Control: Seeing Both the Forest and the Trees
We cannot afford to settle. The stakes are extraordinarily high as infection control continues to collide headlong into our vulnerable populations. Join us, and become empowered by gaining insider perspectives into mitigating the common infection control obstacles impacting UHCA facilities.
Session 1 Objectives:
- Gain confidence by examining universal infection control broad principles and practices through real world examples and case studies. For example:
- Introduction to the requirements of respirators and other PPE
- Introduction to the principals of effective isolation
- Establish a foundation related to the cast of common infectious agents impacting UHCA facilities. For example:
- Our current COVID-19 pandemic
- Various other seemingly forgotten “cooties” (viruses, etc.) that are still with us
- Acquire practical tips and tricks to maximize the prevention and control of infections in UHCA facilities.
- Recognize the commitment, vigilance and extreme ownership required by all occupants in any UHCA facility at every level from the resident, to the staff, to the transient.
Session 2: Developing a Five-Star Continuity of Operations Plan (COOP)
The session will focus on the key components of a COOP and how it supports the emergency operations plan. This session will also cover the steps to building a COOP and some of the unexpected benefits of the planning process.
Session 2 Objectives:
- Describe the purpose of a COOP and how it is different from but supports the emergency operations plan.
- Review the key sections of a COOP plan and discuss how the plan guides the continuation and resumption of essential functions
- Discuss specific examples of how a COOP would be used in an emergency
- Describe how to test and exercise your COOP along with your other emergency plans
Session 3: Crisis and Emergency Risk Communications – Keeping Staff, Families, and Partners in the Loop
The session will focus on key elements of the CMS Emergency Preparedness Rules of Participation for Communication Planning including strategies for plan development and maintenance. The presentation will also explore best practices in Crisis and Emergency Risk Communication (CERC) planning for long-term care providers.
Session 3 Objectives:
- Describe the Communication Plan requirements in the context of an all-hazards emergency response and explore best practices for documenting required information.
- Define key roles and responsibilities for communication professionals at long-term care facilities during crises and emergencies.
- Explain strategies for documenting CERC concepts and principles into an organization’s Communication Plan.
- Identify tools and resources that assist organizations in developing robust Communication Plans that support emergency response planning, continuity planning, and drills and exercises.
Session 4: CMS EP Exercise Requirements & Tutorial on How to Conduct a Tabletop Exercise
This presentation will review the CMS Emergency Preparedness Rules of Participation pertaining to the drills and exercises required at each CMS licensed facility. The session will also provide a comprehensive tutorial on how to plan, facilitate, review and document a good tabletop exercise at an individual facility.
Session 4 Objectives:
- Identify the drill and exercise requirements enforced by CMS and its contractors at licensed health care facilities in accordance with federal Emergency Preparedness requirements (E-tags)
- Explain how to plan and prepare a facility-based tabletop exercise
- Describe the importance of implementing and facilitating a meaningful tabletop exercise at an individual
- Define the critical significance of conducting a good debriefing or “hotwash” immediately following the completion of the tabletop exercise
- Recognize the important of developing a comprehensive After Action Report (AAR) to identify strengths, vulnerabilities, gaps and opportunities for improvement in a facility’s emergency management program as well as properly document the execution of tabletop exercise for compliance purposes